<p><strong>Bad office printing habit</strong></p>
<p>Everyone has a bad habit or two, but bad printing habits can be devastating given that they create huge expenses without your company even realizing it. Here are some bad printing habits:</p>
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<p><strong>Incorrect paper loading</strong></p>
<p>One of the most common problems people have with a printer or MFP is paper that does not feed properly or that comes out wrinkled. On the one hand, it is difficult to reprint the document. On the other hand, you practically throw your investments in the trash every time you have to print. There can be many reasons why your documents are not printing properly. The most common reason of this particular problem is incorrect paper loading in the printer.</p>
<p>In the future, make sure the paper is not wrinkled before loading the printer. To do this, fan the stack of paper before loading it into the printer. Avoid overloading the printer by making sure that the stack of paper does not rise above the edge guide. Verify that the guide inside the paper tray is set correctly and that the paper is loaded accordingly. Making sure you take all of these steps before loading paper into the printer will help you avoid printing accidents in the future.</p>
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<p><strong>waste</strong></p>
<p>Careless printing is a common but is a harmful trap that many employees fall into.</p>
<p>Statistics reveal that the average office employee prints anywhere up to 10,000 documents each year and discards approximately 40% of printed paper each year. These statistics may seem like an exaggeration, however when you consider how many consumables you buy regularly, these numbers seem more realistic.</p>
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<p>Another habit that you must avoid is careless and wasteful printing and to do this you need to eliminate the following wasteful printing habits from your daily routine:</p>
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<p><strong>Printing every document</strong></p>
<p>Some office employees have a habit of printing hard copies when it is easier to use the digital copy of the document. Instead of continuing this practice, implement and enforce a printing class to motivate your team to think carefully before printing. These portions can be defined and distributed on a daily, weekly or quarterly schedule. Also, be sure to preview each document before printing to make sure you're printing only what's necessary and not those random blank sheets of paper between documents.</p>
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<p><strong>Color printing when not necessary</strong></p>
<p>Honestly, how often do we check the printer settings before sending it to the printer despite the fact that most office documents are monochrome (black and white), employees often print in color by mistake without checking the settings. Although color printing only costs a few cents more than monochrome printing, it's a common printing mistake that can cost your business hundreds or even thousands over time.</p>
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<p><strong>Single sided printing</strong></p>
<p>While some documents need to be on one side of the paper, there are other print or copy jobs that can benefit from being two-sided. After all, by duplexing, your company can save on supply costs which will leave more room to invest in upgrading your hardware or other improvements later!</p>
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<p><strong>throw away print cartridges</strong></p>
<p>Do not dispose of cartridges if they are not completely empty.</p>
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<p><strong>Leaving documents on the printer</strong></p>
<p>It always happens, we send the printer print command, get distracted by a phone call or chat with a colleague, and forget to take the documents printed on the printer. While this is a very common printing habit, it can turn into a serious security breach if documents fall into the wrong hands.</p>
<p>The best way to ensure that documents remain secure is to invest in print management software to implement secure print releases. Some systems ensure that documents are not printed until the appropriate employee is available to retrieve them using a PIN or other credential. This will help you protect sensitive documents while reducing waste from forgotten documents.</p>
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<p><strong>Using the wrong settings</strong></p>
<p>Remember how we talked about the importance of checking your printer settings before hitting Print? Well, using the wrong settings and printing without checking the settings first is another bad printing habit that you should get rid of. The first thing to check before printing is that the document has the correct file format. Avoid both png and gif formats, as they don't translate well outside of your computer screen. Next, check that you don't use any of the wasted settings mentioned above, such as unnecessary color printing. Preview the document before you print it to make sure that the document will meet your needs and expectations. It may seem like a waste of time to check the settings before each job, but it will save you the cost of printing.</p>